Administrative Associate I, Coordinator - Foundation, Program Specialist II

Flathead Valley Community College   Kalispell, MT   Full-time     Administration / Clerical
Posted on May 12, 2024
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  • Administrative Associate I
  • Coordinator, Foundation
  • Instructor, Baking and Pastry
  • Manager, Dining Services
  • Program Specialist II

Wachholz College Center Jobs

  • Manager, Event Sales and Operations
  • Manager, Marketing and Communications

Excellent benefits for these Full Time jobs include: • 39 Paid Leave Days/Year (Holiday, Sick, Vacation) • Tuition Waivers (Employee plus two dependents) • Insurance – Med/Vision, Dental, Life/AD&D/LTD (FVCC contributes $1,054/ mo for these benefits!) • State Retirement & 403(b) with 7% employer match • Eligible for Public Loan Forgiveness

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Coordinator, Foundation

  • Serves as a key representative of the Flathead Valley Community College Foundation and ensures quality and responsiveness as the first point of contact to the Foundation; provides excellent customer service for the College’s donors and constituents.
  • Manages Foundation ticket sales and event reservations.
  • As a Foundation team member assists with events and activities including communications, volunteer management and checklists.
  • Assists with Foundation Board management, including meeting coordination, agendas and minutes of board and committee meetings.
  • Supports the Foundation Finance Director with scholarship program and application review process.
  • Assists with database management; database mailings, communications, invitations, certifications, e.g., Responsible Alcohol Sales and Service (RASS)/ServSafe, and publications.
  • Writes acknowledgement letters and donor correspondence.
  • Creates and maintains a collaborative and collegial environment with colleagues; works closely with the President’s office and Culinary Institute of Montana.
  • Performs annual and periodic form and payment submissions including grants (e.g., Great Fish), alcohol permits, software renewals, and other contracts.
  • Performs general office support functions, including filing, records maintenance, purchase orders, office supplies, budgets, and deposits.
  • Serves as a member on various college committees and teams; meets with other college personnel for events, projects, planning, idea sharing, issue resolutions, and operational communications.
  • Attends related trainings, workshops, and professional development.
  • Cross trains to perform other departmental and team functions; backfills for staff as needed.
  • Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students, faculty, and the College.
  • Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships.
  • Maintains professional ethics and confidentiality of students and donors in accordance with applicable laws and policies.
  • Advances the mission of FVCC by serving on or convening committees and contributing in the community in college-related activities.
  • Performs other duties as assigned.
  • Reports to the Executive Director of the Foundation.
  • Bachelor’s degree; OR,
  • Associate’s degree in related field and two years of related work experience; OR,
  • The equivalent of two years of progressive higher education and two years of related experience; AND,
  • Valid Montana driver’s license upon employment and insurable driving record.
  • Bachelor’s degree in public relations, finance, business, or public administration.
  • Ability to provide quality customer service and collaboration by creating a welcoming and supportive environment.
  • Demonstrated skill in creating and managing a work climate of collegiality and teamwork.
  • Ability to think critically and creatively, meet deadlines, have a high standard of integrity, and be motivated to incorporate best practices into the organizational culture.
  • Strong skills in problem solving and conflict resolution.
  • Ability to be flexible, adaptable, and multi-task in a setting that is fast-paced and ever-changing.
  • Ability to act with diplomacy, tact, and respect for customers in all situations.
  • Working knowledge, skill, and ability to stay abreast with computer applications, technology, and office procedures.
  • Ability to utilize Microsoft Word, Excel, and Outlook, Google Docs and other programs to perform word processing, data entry, and send emails.
  • Demonstrated communication, presentation, customer service and interpersonal skills.
  • Ability and willingness to serve as a representative for the College by interacting appropriately with the community.
  • Ability to work within policies and procedures of FVCC.
  • Ability to intermittently work non-traditional schedules including evenings, weekends, as needed.
  • Ability to maintain effective and positive professional relationships.
  • Ability to follow and issue directions.
  • Ability to maintain regular and acceptable attendance levels.
  • Ability to maintain a high level of confidentiality.
  • Ability to maintain clean and insurable driving record.
  • Ability to successfully pass a criminal background check.
  • Ability to respond in the event of an emergency.
  • This is a Medium Duty job, according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles, U.S. Department of Labor and Industry.   Medium Duty involves exertion of 20-50 pounds of force occasionally, and/or 10-25 pounds frequently, and/or up to 10 pounds continuously to move objects.

We are an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.